Time sheet decoder
Plain-English meanings for the abbreviations and fields on Oklahoma and Nevada prison time records and in official DOC data. If something on your paperwork isn't here, ask the facility records office.
Oklahoma (ODOC)
| Term | What it means | Source |
|---|---|---|
| DOC # Oklahoma DOC number | The person's unique DOC identification number. Official term | ODOC data extract (DOC_NUM) |
| J&S date Judgment and Sentence date | The date the court entered the sentence. This is a court sentence date, not a release date. Official term | ODOC extract (JS_DATE) |
| CRF / case number Court case reference | The county court case number (for example CF-2024-1234). Official term | ODOC extract (CRF_NUMBER) |
| Incarcerated term Prison term in years | The prison portion of the sentence. 7777 = life, 8888 = life without parole, 9999 = death. Official term | ODOC ReadMe, Schedule C |
| Probation term Suspended/probation portion | Years of the sentence suspended or on probation. Official term | ODOC extract |
| Statute code Offense statute | Title and section of Oklahoma law (e.g., 21-1431 = Title 21, §1431). Official term | ODOC offense codes |
| Violent (Y/N) DOC violent-offense flag | The DOC's own violent flag for the statute. This is not the same as the §138(E) list. Official term | ODOC offense codes file |
| Class level 1–4 Earned-credit class | Set by an adjustment review committee; determines monthly credits. Official term | 57 O.S. §138(B), (D) |
| Earned credits Monthly credits | Each credit equals one day off the maximum term. Official term | 57 O.S. §138(A) |
| Achievement credits Program credits | Lump sums for diplomas, degrees, vocational certificates, and treatment programs. Official term | 57 O.S. §138(H) |
| Consecutive Consecutive sentence link | The DOC file lists which sentences run after which. Official term | ODOC consecutive sentence file |
| 85% crime Offense under 21 O.S. §13.1 | Must serve 85% before release eligibility. Official term | 21 O.S. §13.1 |
Nevada (NDOC)
| Term | What it means | Source |
|---|---|---|
| PED Parole Eligibility Date | The earliest date the person can be considered for parole on that sentence. Official term | NDOC data field sent_ped |
| PEXD Projected Expiration Date | When the sentence is projected to expire, after credits earned so far. Official term | NDOC data field sent_pexd |
| MPR Mandatory Parole Release | A date by which some people must be released to parole if not already paroled (NRS 213.1215). Official term | NDOC data field sent_mpr; NRS 213.1215 |
| RRD Release-related date (field sent_rrd) | NDOC does not publish a definition for this field. Ask NDOC what it means on a specific record. Not defined publicly | NDOC data field sent_rrd |
| Aggregate Aggregated sentence | Consecutive sentences combined into one minimum and one maximum term. Official term | NRS 176.035; NDOC booking data |
| Min / Max Minimum and maximum term | The court-imposed range. Parole eligibility is tied to the minimum; expiration to the maximum. Official term | NDOC booking data |
| Sentence start date Start of the sentence | The date the sentence began running. Official term | NDOC field sent_start_date |
| Discharge to Consecutive / Parole to Consecutive Sentence status | The person finished (or was paroled on) one sentence and began serving the next consecutive sentence. General meaning | NDOC sent_status values |
| CS / CC Consecutive / Concurrent | Consecutive sentences run one after another; concurrent sentences run at the same time. General meaning | Common court notation |
Three kinds of dates
- Court sentence date: when the judge sentenced the person. Never a release date.
- Projected eligibility date: an estimate of when someone could be considered (for parole) or released. It moves as credits are earned or lost.
- Official DOC date: the date the corrections department has on file as of its last data update. We always show when that data was last updated.